SimplySfdc.com: Salesforce: Adding Signature in Email

Monday, March 15, 2021

Salesforce: Adding Signature in Email

It is pretty simple to add an email signature in Salesforce, so all email sent out will have your signature at the bottom of the email. Click your avatar, select Settings then My Email Setting.

Adding Image and clickable links

However, many users would like to add the company logo or special image in their email signature, how to add this?

You can't simply copy and paste the image to the signature box. So, a little effort here, you need to upload the image to "somewhere" so it is available for the public, such as https://inspireplanner.com/wp-content/uploads/2020/06/SimplySfdc-logo.png

Or, you can upload the image to Files in Salesforce, here is the step

1. Go to the Files tab and upload the image
2. Open the image and click Public Link

3. Click the "Create Link" button, then click the Create button

4. Copy the link, e.g. https://ap8.salesforce.com/sfc/p/90000000KY45/a/0o000000Qswm/mQ0LPPezg1w5wZB7QPMTN_u8.gneeZsOR7JHNdzeakY

5. Open the link in a new browser tab

6. Right-click and select "Open image in new tab", copy the URL from the new tab, e.g. https://c.ap8.content.force.com/sfc/dist/version/renditionDownload?rendition=ORIGINAL_Png&versionId=0680o00000JjuVS&operationContext=DELIVERY&contentId=05T0o00000zNw6g&page=0&d=/a/0o000000Qswm/mQ0LPPezg1w5wZB7QPMTN_u8.gneeZsOR7JHNdzeakY&oid=00D90000000KY45&dpt=null&viewId=

Now we can put the URL into our email signature, but before that let us learn a bit of basic HTML

The above is an HTML sample to show an image on the web browser, including our email signature. We can replace "img_girl.jpg" with our long URL from step (6), replace alt value, and remove width and height for the original image size.

So, here the email signature result