Friday, June 25, 2021

Increase your Salesforce users Productivity with Quick Text

Say goodbye to copy and paste! Use quick text for common notes, phrases, and messages. Quick text is supported in email, chat, notes, Knowledge, and more!

Quick Text is something simple but pretty useful if your users, such as agents, support, or inside sales frequently send or reply to emails using a standard message. You can also enable folders for quick text, so the quick text created can be shared within a team to use the same template. If folders are not enabled, the quick text will be just for personal usage.

Enable Quick Text

Go to the Setup menu, and search for Quick Text Settings, then enable it. Optionally, you can enable "Share and organize quick text in folders" to grant users access to the folder based on Users, Roles, and Public Groups (similar to the report folder). 

Once you enable group in quick text, you need to add the folder field into the Quick Text page layout.

Where can use Quick Text?

Quick Text in sending Email

Quick Text in New/Edit Task

If you have the Inbox license, you can use Quick Text when composing a new email from Outlook, it called Text Shortcuts.


Monday, June 14, 2021

3 Ways to Integrate NetSuite with Salesforce

3 Ways to Integrate NetSuite with Salesforce by Brian Newbold.

In our digital world, we can’t afford to spend time re-entering our Salesforce sales into a billable form in NetSuite. A swivel seat is excruciating both in time spent and accuracy errors. And when it’s time to automate, it seems like all suggestions start with “it’s an easy-to-use template” yet ultimately end up being custom-built solutions.

My company, like yours, is certainly a special snowflake – unique in how we process orders and report our sales and financial data. But aren’t snowflakes also nearly identical in their structure, form, and function? Surely when you look very closely you will see the many fine and unique details, but at the macro level, they’re pretty much just the same. Similarly, aren’t our business processes nearly alike at macro with a modicum of uniqueness? 

In the sense of integrating NetSuite with Salesforce, it seems our business needs across most companies fall into separate categories in about 3 different ways: 
  • First and most basic, where your processes fit the sample templates and have low volume. Everything pretty much just works out-of-the-box with the lowest-cost tier middleware
  • Second, where most of us fit, having a healthy volume of orders and reasonable depth of customizations. We’ve outgrown the templates and pushed the boundaries a bit 
  • Third and most complex, the large-enterprise ERP with a few thousand products and hundreds of thousands if not millions of customers. High volume and highly customized, where you’ve hired a team of purpose-driven integration engineers.

So now with a general idea to which category you belong, which tier of software should you choose? Well, that can be a bit confusing depending on whose advice you take. A wise man once told me that if you ask a plumber to fix your house, you’ll get a plumbing solution. Ask a roofer to fix the same house and he’ll fix it with… well, you get the point. 

When you reach out to an SI consultant, you will certainly get a systems integrator solution; but is it a fresh solution or the same old templated rollout? Plumbing and roofing haven’t changed much since 2006, but what about software solutions? Keep in mind the iterative progress your proposed solution will make in the coming years and strive to find a balance of features and longevity, as any solution is likely to be your solution for some time to come.

Enough with the cautionary tales and down to the suggestions.

Tier 1: Basic functionality, no customization
In this tier, my preferred go-to solutions are Zapier, Celigo, or Mulesoft and making use of built-in templates. This approach will perform the wire-up of NetSuite and Salesforce but will be nothing but the basics. The cost will be minimized but functionality will remain far from ideal. Growth is a little tough too and is sure to look closely at the transaction-based pricing structure and make sure it will continue to fit your growth plans.

Tier 2: Robust functionality, good customization.
In this tier, I would consider Celigo or Boomi with initial SI stand up, or Breadwinner with SI optional. Celigo and Boomi being many-to-many iPaaS solutions are phenomenal when you need to wire up an entire BizApps ecosystem. However, they come with hidden costs associated with the necessity to use a great systems integrator (SI) and a longer timeline than most expect. The NetSuite and Salesforce orchestration is generally the most complex wire-up of anything you’re connecting and will require diligence.

A bit of a hidden gem in the Tier 2 space is actually not an iPaaS, but rather a purpose-built NetSuite and Salesforce orchestration suite called Breadwinner. My favorite part of Breadwinner is that they’re constantly adding features and enhancing their product. Since it’s hosted on the AppExchange, it’s hosted from Salesforce itself. 

The clear advantage with Breadwinner comes in when you realize you’ve got all the NetSuite data stored and reportable alongside Salesforce. It’s a product you deploy, rather than a project you embark on. Definitely worth a nod as they’ve saved me a ton of time and have given a far more complete integration in their free trial, rather than the many-to-many packages deliver in their end product.

Tier 3: Custom functionality, all customization.
In this tier, expect the best fits to be Boomi, Talend, and the like with dedicated staff and definitely an initial SI standup. This is where the heavy hitters come in that can handle millions of transactions and complex transforms. By far the costliest solutions but sometimes the only ones that can get the job done. These are full-fledged ETL tools and if you’ve got the resources, these are for you. 

Boomi in my experience has been the easiest to set up initially, but I’ve pushed it and hit the upper limits of transactions. Talend’s strengths are in delivering great integrations in distributed node environments. A bit more programmatic than drag-and-drop, but well worth it when you’ve got those unique environments. 

Where does your business fit in?

Wednesday, June 2, 2021

Salesforce Lightning Performance

Salesforce Lightning promises a lightning experience, however, some users experience a much slower performance in Lightning compare to Classic. Let's discuss how Lightning different from Classic and what we can do to improve the performance.

In Salesforce Classic, web pages are generated by the server, and then they’re rendered on the client (your user’s desktop or mobile device). In Lightning Experience, pages are loaded on your user’s device progressively, component by component.

1. IdeaExchange
Vote for this idea Lightning Experience LEX - lightning speed please! - as of now 55,490 points, feel free to vote that idea, but as performance is a long journey, let us dig further what we can do to increase the performance

2. Geographical
Yes, Salesforce is on the cloud, meaning you can access Salesforce from anywhere with an internet connection. However, your Salesforce org. still located in an instance with physical hardware in the data centers.

You may see instance APxx, EUxx, NAxx, which represents the data center's physical location that hosts your Salesforce org. (Asia Pacific, Europe, and North America). You should choose the instance that near to you. However, if your users are scattered around the world, select the instance where most of your users are located. When the user is located nearer to the Salesforce data center, latency will be lower and have better performance.

Using the speed test provided by salesforce, we can check the latency between our computer to salesforce org. that we are accessing. Make sure you already log in to Salesforce before running the speed test, you just need to add speedtest.jsp after, here is the syntax https://[domain]

The latency is 107 ms for my computer in Singapore to access the AP4 instance

The latency is 276 ms for my computer in Singapore to access the NA89 instance

From the above screenshots accessing the AP4 instance is much faster for me compare to the org located in NA89.

For the fastest and most stable experience, Salesforce recommends:
  • An Octane score of 30,000 or greater
  • Network latency of 150 ms or less
  • Download speed of 3 Mbps or greater
  • At least 8 GB of RAM, with 3 GB available for Salesforce browser tabs

Minimum requirements are:
  • An Octane score of 20,000 or greater
  • Network latency of 200 ms or less
  • Download speed of 1 Mbps or greater
  • At least 5 GB of RAM, with 2 GB available for Salesforce browser tabs

3. Hardware
In the above screenshots, at the top left, the speed test measures the Octane score. An Octane score is a benchmark that measures a JavaScript engine's performance by running a series of automated tests. The higher the Octane score, the better your Lightning Experience performance will be. Make sure your device has enough RAM. 

4. Web Browser
Lightning Experience supports most browsers, but you may find that it runs faster in some browsers than others. For instance, Lightning Experience runs faster in Google Chrome than Safari. 

You can check the best performance by browser from Lightning Usage App and select the Browser menu under Usage.

5. Experienced Page Time (EPT) 
Experienced Page Time (EPT) is a performance metric Salesforce uses in Lightning to measure page load time. EPT measures how long it takes for a page to load into a state that a user can meaningfully interact with.

To see the page load time/EPT counter from a page, you just need to add ?eptVisible=1 at the end of the URL, for example,

Each page will have a different EPT depending on the components added to the page. 

6. Lightning Component Debug Mode
Follow this document to enable debug mode for certain users. Salesforce is slower for any user who has debug mode enabled. Don’t leave debug mode on permanently. Users who have debug mode enabled see a banner notification once a week while it’s enabled.

Once the debug mode is enabled for you, you will also see the page load time (similar to eptVisible=1) and network bandwidth. You can click on the network bandwidth numbers to clear the storage, otherwise, it will be kept adding.

7. Lightning Page Analysis 
You can analyze lightning a page performance by editing the page and click Analyze button, you will get the predicted page load time (in seconds) and performance breakdown by component.


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